Imixs-Office-Workflow is an Open Source Business Process Management (BPM) Suite designed for adaptability and innovation. Built on an open feature architecture, it offers not only a rich set of standard functionalities but also the freedom to extend and customize workflows to meet your unique business needs.
Why Choose Imixs-Office-Workflow?
✅ Comprehensive Standard Features
– Out-of-the-box tools for workflow automation, document management, and process modeling.
✅ Endless Customization
– Thanks to its open-source nature, developers can tailor and expand features to fit specialized requirements.
✅ Scalable & Integrable
– Seamlessly connect with existing systems and scale as your business grows.
Whether you need a ready-to-use BPM solution or a flexible platform for custom development, Imixs-Office-Workflow provides the best of both worlds.
Document Management System (DMS)
Imixs-Office-Workflow offers a rich functionality to manage any kind of business documents. You can streamline document workflows with intelligent automation and open standards easily.
OCR (Optical Character Recognition)
Powered by Apache Tika Server, the OCR module extracts and indexes text from scanned documents, PDFs, and all kind of office files—supporting multiple languages. Transform paper-based processes into searchable digital assets, enhancing compliance and retrieval efficiency.
AI-Powered Document Processing
Go beyond basic OCR: The Imixs AI module automatically categorizes, summarizes, and extracts key content from documents. Ideal for contracts, invoices, or reports, it reduces manual effort and accelerates decision-making. Combine AI with the capabilities of BPMN provides a powerful Low-Code-AI Solution.
Input Management
- Automated Imports: Ingest documents via FTP, office scanners, or IMAP—perfect for digitizing mailrooms or batch processing.
- Bulk CSV Import: Map and upload structured data (e.g., customer lists) directly into workflows, saving hours of manual entry.
Output Management
- Collabora/WOPI Integration: Edit Office documents in-browser with real-time collaboration, eliminating desktop dependencies.
- Template Engine: Generate standardized reports, contracts, or invoices dynamically using Apache POI—ensuring brand consistency and reducing errors.
Archiving & Data Resilience
Imixs-Office-Workflow provides a secure, scalable, and disaster-proof storage for critical business data.
Long-term Archiving
Export your workflow data into a high-availability, distributed archive solution. Designed for enterprises needing linear scalability and proven fault-tolerance for mission-critical data. Running on cloud infrastructure make it the perfect platform for petabyte-scale storage.
Flexible Export Services
The Imixs-Archive-Exporter microservice decouples exports from your live workflow system, running independently on external servers or clusters. Export to FTP, cloud storage, or filesystems—without impacting performance.
Disaster Recovery Solution
The Imixs-Archive-Backup microservice provides offsite, encrypted backups stored in isolated environments. Even if your primary system fails due to hardware issues or cyberattacks, recover quickly with minimal downtime. Configurable for automated schedules or on-demand snapshots.
Security & Governance
Imixs-Office-Workflow supports a broad set of security mechanisms to authentication and authorizes users for enterprise-grade access control and auditability.
Roles & Groups
Define granular permissions with user/team management and UI-integrated controls. Ideal for compliance (e.g., GDPR) or multi-department workflows where data segregation is critical.
SSO (Keycloak)
Imixs SSO simplifies user authentication, allowing seamless access to the BPM platform while maintaining enterprise-grade security. Whether you’re deploying in the cloud or on-premises, SSO streamlines workflows and reduces password fatigue.
Protecting Business Data
The Imixs Workflow engine provides you with a powerful security model to protect your business data based on individual workflow models. Based on BPMN you can define multi-level security for a fine-grained access control.
API & Extensibility
Imixs-Office-Workflow provides a modern and flexible Workflow Rest API. Build and manage Enterprise Business Transactions in a faster way.
REST API
Imixs Workflow integrates with any ERP, CRM, or custom enterprise app using a modern, well-documented Open API. This allows you to encapsulate your business process into single services within a modern Microservice Architecture.
BPMN
Imixs-Office-Workflow supports the BPMN 2.0 standard, simplifying the way to a Low-Code centric Business Process Management. The Business Process Model and Notation (BPMN 2.0) enables you to model your business process in a visual way.
Scheduling
Imixs-Office-Workflow provides a flexible scheduling architecture for automating business processes and system tasks. This feature integrates seamless into the BPMN modelling architecture.
Pre-Built Adapters
With the Imixs-Office-Workflow Pre-Build Adapters you connect your ecosystem in minutes with your existing IT infrastructure.
DATEV Adapter
Bridge Imixs with Germany’s leading accounting platform for bidirectional data sync. Automate financial workflows like invoicing or tax reporting (German docs available).
Apache Kafka Adapter
Stream workflow events (e.g., approvals, updates) to Kafka topics for real-time analytics or cross-system triggers.
LDAP Adapter
Centralize user authentication by fetching roles and metadata from Active Directory, OpenLDAP, or other JNDI-compatible sources.
SEPA Adapter
Generate EU SEPA payment files in manual, scheduled, or hybrid modes—ideal for payroll or vendor payouts.
Apache POI
Export workflow data to Excel (XLSX) with formulas, charts, and formatting.
ODF Adapter
Programmatically modify LibreOffice/OpenOffice documents (e.g., fill templates, merge files).
WOPI Adapter
Enable browser-based editing of Microsoft Word/Excel files via LibreOffice Online, reducing desktop software costs.